Administration Assistant - Operations – Adelaide, SA

Location: Adelaide. South Australia

About Us

AG Security Group is South Australia's leading and largest privately-owned security organisation that has been protecting Australians for thirty years. We are recognised for delivering quality service, superior technologies and innovative security solutions to government entities, commercial clients and homeowners. The culture in our workplace is positive, supportive and sociable, where collaboration and innovation are recognised. Our team has built a great place to work and together, we strive to make it even better.

Our team were proud to be recognised at the Australian Security Industry Association Limited (ASIAL) National Security Industry Awards for Excellence. We were also awarded by TQCS International, world leading ISO certification body, as their Client of the Year for our best practice Quality, Safety and Environmental Management achievements.

The Role

In this permanent, full-time position, you will work as part of a supportive, tight-knit team where you will be responsible for the administration of the operations department with guidance from the Operations Coordinator.

In this role, you will be responsible for several key functions including:
- Assisting with project administration, including the preparation of project documents, manuals, forms, reports, tender documentation and spreadsheets
- Updating any relevant Operations Department procedures, forms and documentation
- Assisting the Operations Coordinator with system (simPRO) data entry, including, but not limited to, schedule management, quoting and invoicing
- Ordering stock and manage any nonconforming products via the Company’s internal warranty management procedure
- Coordinate travel arrangements for field Team Members when required for regional works Managing the equipment and calibration processes
- Managing multiple registers such as the project register, equipment/tool calibration, testing and tagging and client keys and access cards registers
- Assist with fleet management duties and update relevant registers, as required i.e. motor vehicle registrations, fuel cards, repairs, servicing and sign writing
- Organise and coordinate equipment hire for current projects i.e. portable toilets, scissor/boom lifts, cranes, etc as directed
- Coordinate faulty equipment returns for the Operations Department, including assisting with returning products/stock that do not conform/fail and can be replaced under warranty

In addition to these duties, you will also be responsible for assisting with reception backup, directing incoming telephone calls, and other general office administration tasks as required.

What you need

To be successful in this role, you will have demonstrated experience performing in a similar role. It is essential that you have a high attention to detail and accuracy, are an exceptional multitasker, able to work independently, and have a strong ability to prioritise to meet strict project deadlines. In addition to this experience and knowledge, you will also have the following:
- Ability to coordinate internal and external stakeholders
- Highly proficient in using Windows and Microsoft Office, with intermediate Excel skills with an ability to develop complex forms, spreadsheets and documentation to a high standard
- Experience in construction or building services is desirable, but not essential
- Qualifications in project administration, construction management or another relative discipline would be desirable, but not essential
- Excellent telephone manner and customer service abilities
- Exceptional interpersonal and communication skills with a strong sense of self awareness
- Be a genuine team player who enjoys working collaboratively, but can also work successfully autonomously
- A great problem solver who uses sound initiative and judgement to identify and execute priorities with a sense of urgency
- A strong work ethic, reliability and high standards which is reflected in your quality of work, attention to detail and ability to deliver
- Have a positive “can do” attitude and enjoying yourself at work is essential

To ensure your success, you will receive a lot of support in this role and will be encouraged to develop your strengths. We are committed to your ongoing learning and development with us and we genuinely value all of our people.

What we offer

In our workplace, you will enjoy a competitive salary, excellent coffee, a great team and culture, with a positive social atmosphere. Our team members take a great deal of personal pride in their work. We like to enjoy our time at work, but have some fun and a laugh along the way. Our office is conveniently located very close to highly rated local cafes, restaurants, shops and we are just under ten minutes from the city.

How to apply

Apply now if you are a motivated individual who would like to be a part of our supportive team who all work together to achieve outstanding results.

Applications for this opportunity must be submitted by COB on Wednesday, 17 February 2021. Please include your current resume and a cover letter which addresses the above selection criteria.

For a confidential discussion and more information about this role, please contact our HR Team at our Adelaide office on (08) 8231 0411.

AG Security Group is an equal opportunity employer.
We value diversity and inclusion in our workplace.
Aboriginal and Torres Strait Islander People are encouraged to apply.

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